Beta Technology Limited (“Beta”) is committed to ensuring that your privacy is protected in line with the Data Protection Act 2018 (DPA18) and the UK General Data Protection Regulation (UK GDPR). This Privacy Notice sets out how Beta will use and protect any information you give us when interacting with us or using the Obelisk website. This notice also informs you of your rights and how to exercise these.
This Privacy Notice will be reviewed regularly to ensure we meet the highest standards and protect your information. We reserve the right to update this notice at any time and advise you to check this Privacy Notice regularly. Any major changes will be notified on our website. This version of the Privacy Notice was modified on 1st October 2023.
You can be assured that should we ask you to provide certain information by which you can be identified when interacting with us or using our website; it will only be used in accordance with this Privacy Notice.
Beta, an Associated Partner in the Obelisk project, is responsible for leading the work package relating to communicating, disseminating, and exploiting the Obelisk project’s results. This includes managing the Obelisk project website. Beta is the Data Controller of the personal data processed associated with this work package. Beta’s address is Barclay Court, Heavens Walk, Doncaster Carr, Doncaster, South Yorkshire, DN4 5HZ, UK.
Any scientific research and any other data processing activities related to the Obelisk project are controlled by the designated consortium partner.
Explaining the legal basis we rely on
We will only collect and process your personal information where we have a legal basis to do so, which includes:
- Consent – In specific situations, we can collect and process your data with your consent, e.g., you ask us directly (via written or verbal communications) to keep you informed. We will clarify the data required to undertake the action.
- Legal compliance – If the law requires us to, we may need to collect and process your data.
- Legitimate interest – In specific situations, we require your data to pursue our legitimate interests in a way that might reasonably be expected as part of delivering this project and does not materially impact your rights, freedom, or interests. e.g., to fulfil the project requirements and to communicate and disseminate project information and outcomes including key findings from papers published.
When do we collect your personal data?
We may collect your data, verbally or electronically, when:
- You visit the Obelisk website;
- You contact/engage with us by any means with queries, information etc.;
- You book to attend an Obelisk event;
- You fill in any forms, e.g., at Obelisk events;
- You give a consortium partner or third-party permission to share with us the information they hold about you;
- Your data is within publicly available sources, and you have consented to share your data (e.g. on your website, within marketing material) or where information is made public as a matter of law.)
What sort of personal data do we collect?
We may collect a variety of personal information which includes, but is not limited to, the following:
- Job Title;
- Company Name;
- Email Address;
- Phone Number;
- Area of Expertise/Qualifications/CV;
- Enquiry/Correspondence/Feedback Details;
- Meeting/Event details (including associated papers and dietary/access requirements);
- Photographs (e.g., taken at meetings/events for use on social media/the Obelisk website;
How and why do we use your personal data?
Your personal data may be used to:
- Respond to your queries;
- Fulfil the project requirements and deliverables;
- Keep you informed by email about the project, including events;
- Improve our website;
- Maintain internal records, including those required by law.
Data relating to event/meeting catering or access, e.g., proof of identity, dietary requirements, food allergies and disabled parking, will only be used for planning purposes and will not be retained by us after the event(s)/meetings(s) takes place.
How do we store and protect your information?
Data may be stored in both electronic and hard copy. We are committed to ensuring that your data is secure. To prevent unauthorised access or disclosure, we have put in place suitable physical, electronic, and managerial procedures to safeguard and secure the information we collect.
How long do we keep your information?
Whenever we collect or process your personal data, we will only keep it for as long as is necessary for the purpose it was collected. The Obelisk project will finish on the 30th of April 2028. However, a legacy period is expected at the end of the project where findings and data may still be used for the purposes of the original project. All personal data will be destroyed no later than five years after the final project payment by the European Commission and other project funders.
Who will we share your information with?
Your data may be shared with a range of project recipients (which include Partners and Associated Partners in the Obelisk consortium, with the European Commission (main funder), UKRI and the Swiss State Secretariat for Education‚ Research and Innovation (secondary funders), and the Obelisk Scientific Advisory Board) and automated mail platforms. We may also sometimes share personal data with third parties to perform what is required of us as part of any contract. When sharing your information with third parties mentioned above, we will only do so once we are satisfied that they process your data in line with the requirements of the DPA18 and UK GDPR.
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over other websites. Therefore, we cannot be responsible for the protection and privacy of any information you provide whilst visiting such sites, which are not governed by this privacy notice. You should exercise caution and look at the privacy notice applicable to the website in question. Links to other websites do not constitute any endorsement by the Obelisk Consortium of the information or products presented on that website.
Where may we process your personal data?
When we are required to transfer data outside of the United Kingdom, and there are no adequacy regulations, we will make sure that the receiver agrees to provide the same or similar protection as we do and that they only use your personal data in accordance with our restrictions.
You have the right to access particular personal data that we hold about you. This is referred to as a subject access request. We shall respond promptly and certainly within one month from the point of receiving the request and all necessary information from you. Our formal response shall include details of the personal data we hold about you, including the following:
- Sources from which we acquired the information;
- The purposes for processing the information;
- Persons or entities with whom we are sharing the information.
Right to withdraw your consent: You have the right to withdraw your consent at any time if the processing is based on consent.
Right to rectification: You have the right, without undue delay, to have any personal information about you which is not accurate, corrected. You also have the right to any incomplete personal data being completed, including by means of providing a supplementary statement.
Right to erasure: You have a right to obtain from us the erasure of personal data concerning you without delay. This refers only to data that we are not legally required or entitled to keep for a specified length of time to comply with any legal, statutory and regulatory obligations.
Right to the restriction of processing: Subject to exemptions, you have the right to restrict the processing of your personal data when:
- You are contesting the accuracy of the data and restrict the processing until the accuracy of the data has been verified;
- The processing is unlawful, and you oppose the erasure of the personal data but instead request the restriction in its use;
- We no longer need the personal data for processing, but you require it for the establishment, exercise, or defence of claims;
- You object to processing your personal data pending the verification of whether there are legitimate grounds for us to override these objections.
We shall communicate any rectification or erasure of personal data as described above to each recipient to whom the personal data has been disclosed unless this proves impossible or involves disproportionate effort. We shall provide you with information about those recipients if you request it.
Right to data portability: You have the right to receive your personal data, which you have provided to us, in a structured, commonly used and machine-readable format, and have the right to transmit this data to another controller without hindrance from us, provided that the processing is based on consent or contract and that other conditions of article 20 of the UK GDPR are met.
Right to object: You have the right to object on grounds relating to your situation, at any time to the processing of personal data concerning you, including any personal profiling, unless this relates to necessary processing for the performance of a task carried out in public interest or an exercise of official authority vested in us. We shall no longer process the personal data unless we can demonstrate compelling legitimate grounds for the processing, which override your interests, rights and freedoms, or in the establishment, exercise and defence of legal claims.
Right to not be subject to decisions based solely on automated processing: We do not carry out any automated processing, which may lead to an automated decision based on your personal data.
Invoking your rights: If you would like to invoke any of the above data subject rights or please get in touch with us at:
Beta Technology Limited, Barclay Court, Heavens Walk, Doncaster Carr, Doncaster, South Yorkshire, DN4 5HZ, UK.
A withdrawal of consent does not affect the lawfulness of the processing based on consent before its withdrawal.
In cases where we are processing your personal data based on our legitimate interest, you can ask us to stop for reasons connected to your individual situation. We must then do so unless we believe we have a legitimate overriding reason to continue processing your personal data.
To protect the confidentiality of your information, we will ask you to verify your identity before proceeding with any request you make under this Privacy Notice. If you have authorised a third party to submit a request on your behalf, we will ask them to prove they have your permission to act.
Queries/Complaints: If you have queries not answered by this Privacy Notice, have any concerns about how we use the personal data we hold, or complaints please write to us at the above address.
If your complaint is not resolved to your satisfaction and you wish to make a formal complaint to the Information Commissioner’s Office (ICO), you can contact them at +44 (0)303 123 1113. You also have the right to judicial remedy against a legally binding decision of the ICO where you consider that your rights under this regulation have been infringed due to the processing of your personal data. You have the right to appoint a third party to lodge the complaint on your behalf and exercise your right to seek compensation.
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We do not collect data not directly related to using the Obelisk website (for example, we do not record other sites you have visited). The log files or any information they contain about your site use will not be made available to third parties other than as anonymous usage statistics.